If you want to use a specific template for all new emails, then you have to create an HTML template first and then set it as your Outlook email theme. Automatically apply a template for all new messages as Outlook theme (Stationery)
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How to share Outlook email templatesĪn Outlook template is a usual file (.oft), so you can pick any template from the folder where all Outlook templates are stored ( C:\Users\UserName\AppData\Roaming\Microsoft\Templates) and send it as an al attachment or save to a network share. This will create a shortcut on your desktop and you click it whenever you want to create a new message with this template. If you'd rather have a template shortcut on your desktop, then right-click the template and choose Send to >Desktop.
If you don't want a particular email template on your task bar any longer, right click on it and choose Unpin from this list. As shown in the screenshot below, you can pin several templates that you use most often. Next time you need to need to e-mail with template in Outlook, right-click the Outlook icon on the task bar and choose the template you want.This will pin the template to the context menu of the Outlook icon. Find the needed one, select it and drag towards the Outlook icon on your taskbar.
Go to the folder where all Outlook templates are located: C:\Users\UserName\AppData\Roaming\Microsoft\Templates. The latter seems even a better option, so let's go ahead with it. In this case you can create a shortcut and place it on your desktop or pin the template to the task bar. If you frequently use one or more templates in your work, navigating to the Developer tab each time may seem quite a long way. Done! How to pin templates to task bar or create desktop shortcut After that save the template under the same name again as described in Saving an Outlook template. To modify an existing template, open it as an email message (as described above) and make the changes you want. In Outlook, the steps are exactly the same. We have a special guide on how to add a custom button to Excel ribbon. To reduce the number of clicks required for opening a template, you can place the Choose Form button directly on the ribbon. By default, Outlook saves all template files to this folder:Ĭ:\Users\UserName\AppData\Roaming\Microsoft\Templates Important! Do not change the destination folder where email templates are saved, otherwise Outlook won't be able to locate them. Select Outlook Template (*.oft) from the Save as type drop-down list and give your new template an appropriate name. Switch to the File tab and click the Save as button. Be sure to add all the details you want to save in your template, such as the body text, subject, attachment, recipient address if needed, and so on.įor example, you've created a new design of your newsletter and now want to save it as an email template: Compose a new message in the usual way ( Home tab > New E-mail). To make an email template in Outlook, carry out these steps: In Outlook 2019, 20, it works exactly the same way, with maybe some insignificant differences in the color scheme and design of the Outlook ribbon. This section explains how to create and save email templates on an example of Outlook 2010. How to create an email template in Outlook Template Phrases - quick way to reply with template in Outlook. Automatically apply a template for all new messages as Outlook theme. Pin templates to task bar or create desktop shortcut. How to send a message based on an email template. How to create email templates in Outlook. Imagine how much time you could save if instead of typing the same text over and over again, you would simply click on a template and a nicely formatted e-mail message with pre-verified and therefore always accurate information is ready to be sent! Rather few people know that templates for Outlook emails exist and even fewer know how to create and use them the right way. 
Outlook e-mail templates are a really powerful feature, though often underestimated. You will also learn how to reply with template in Outlook 2019, 2016, 2013, and 2010. The tutorial explains how to create, save and use standard Outlook email templates.
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